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Office Assistant Sample CV

The following information is supposedly a sample CV of Jane Chirwa who happens to have more than 5 years as an office assistant. Any persons and companies listed below are fictitious and therefore any  resemblance is purely coincidental. If you are an office assistant without a professional CV, I, the editor, give you right to copy these documents and format.

Jane Chirwa

PO BOX 0000 BLANTYRE | 0999000111 | janechirwa@example.com


Administrative professional eager to leverage five years of experience and office management certification to secure an office manager position. Highly organised, efficient and skilled in a variety of office support tasks, including:

  • Office Organisation & Administration
  • Records & Database Management
  • General Bookkeeping (A/P & A/R)
  • Telephone & Front Office Reception
  • Spreadsheets & Reports
  • Calendar
  • management meeting & Event Planning
  • Filing & Data Entry (75 WPM)


Blantyre media agency. — Limbe, Blantyre —marketing and PR firm

Office Assistant, 2013 to Present

Provide administrative and executive support within busy office. Manage executive team’s calendar; plan client meetings; prepare reports, spreadsheets and presentations; manage records; and administer database. Results:

  • Earned “outstanding” ratings on annual reviews for the past three years. Recognised for high-quality work, organisational strengths
    and exceptional customer service delivery.
  • Praised by supervisor for excellent performance as interim office manager (supervising three staff) during her eight-week leave.
  • Became Acme’s primary creator of PowerPoint presentations and the main troubleshooter of MS Office issues.
  • Excelled within deadline-intensive environment, ensuring the accurate and on-time completion of all projects.

LILONGWE marketing firm—Lilongwe— Professional marketing firm

Administrative Assistant / Receptionist / Payroll Clerk, 2010 to 2013

Handled temporary assignments for diverse clients (e.g., high tech, manufacturing, real estate, government and education). Results:

  • Demonstrated the ability to learn new organisational processes, workflows, policies and procedures with minimal ramp-up time.
  • Identified billing errors and recovered MWK200,500 in vendor over payments. Implemented tracking mechanisms to prevent future recurrences.
  • Created databases and spreadsheets that improved inventory management and reporting accuracy.



Certificate in Office Management, 2009. Program Highlights:

  • Organisational Management
  • Business Communications
  • Leadership & Supervision
  • Project Management
  • Human Resource Management
  • Office & Computer Systems
  • Critical Analysis
  • Interpersonal Relations


Current and former employer’s Testimonies

“…Jane’s administrative and customer support skills are second-to-none…shows exceptional attention to detail while maintaining a heavy workload…a team player and a consummate professional…”

2012 Performance Review Excerpt

Lilongwe Marketing Firm


“…Your excellent work as interim office manager shows that you are ready to assume increased responsibilities…”

2011 Performance Review Excerpt

Lilongwe Marketing Firm


“…Jane’s outstanding planning, multi-tasking and organisational skills have kept the office running smoothly…”

2014 Performance Review Excerpt

Blantyre Media Agency


1.    Computer Skills:

MS Word, Excel, PowerPoint, Access, Outlook, Visio; ACT!; Oracle; Windows XP/Vista

2.    Leadership Skills:

3.    Communication Skills:

4.    Team player:


John Njobvu,

PO Box 0000

Fake District,



George Ndalama,

PO Box 0000

Fake District,



Dalitso Mbewe,

PO Box 0000

Fake District,


Any use of the material above for a financial gain, such as selling the CV format to clients as would a professional CV writer, is strictly prohibited and may lead to legal action.

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